LOtC Resource Provider Award

Since the launch of the LOtC Quality Badge in February 2009, there have been a great number of enquiries from organisations who provide educational products and services, but don’t work directly with users. These organisations cannot meet the criteria for the LOtC Quality Badge; however they can provide such an important tool for teachers to facilitate frequent, continuous and progressive learning outside the classroom for their pupils that CLOtC has developed a national award scheme to recognise this.

The LOtC Resource Provider Award is intended to recognise those organisations that provide products and services which genuinely assist teachers in delivering LOtC, and work with users to ensure that this is the case. The award criteria also provide a framework for resource providers to ensure that their products and services meet the needs of users.

Application and assessment are via a Self Evaluation Form with a desktop audit, and where possible a sample of the product offered will also be required. Where this isn’t possible, a percentage of those organisations that pass the initial audit will be selected for a site visit. Providers will also be required to sign a Code of Practice declaration. The award, once made, will be valid for a period of two years and a registration fee of £150 will be payable on application. This payment will cover the administration and assessment costs incurred by CLOtC, a registered charity.

To download the application forms and guidance, please click on a link below.
Self Evaluation Form                               Self Evaluation Form Guidance                             Code of Practice Declaration

The criteria and sub-criteria which LOtC Resource Provider Award applicants will be expected to meet are as follows:

  1. The provider has education and learning outside the classroom as a core part of its organisational ethos and assists users as much as possible to plan the learning experience effectively. Therefore:

    a)    captures or agrees learning objectives;

    b)    offers a menu or plans a tailored product, with a purpose linked to learning objectives;

    c)    takes into account any equality, diversity and inclusion issues and needs;

    d)    offers guidance/information on assessing learner progress during the overall learning outside the classroom experience and how the product or service may be evaluated;

    e)    offers guidance and/or resources to assist with preparation and follow-up activities or discusses with the user preparation and follow-up.

  2. The provider has a process in place to communicate its offer to users and provides accurate information. Therefore:

    a)    ensures that any promotional / written materials provide an accurate description of products, amenities, facilities or services provided and contact details;

    b)     has charging policies that state honestly the total cost of the product.

  3. The provider provides resources or services which meet learner needs. Therefore:

    a)    ensures that equipment / materials provided are suitable for tasks/activities; the age and ability of the learners; are current and in good working order;

    b)    ensures that any written materials are regularly reviewed and kept up to date;

    c)    makes good use of their location (where appropriate).

  4. The provider reviews the experience and acts upon feedback. Therefore:

    a)    evaluates their own services;

    b)    gathers feedback on the product and learning experience from users (teachers and learners), including whether what was agreed at the planning stage was delivered, whether learning objectives have been met and value for money has been achieved;

    c)    has a process in place to change practices as a result of review, evaluation and feedback.

  5. The provider meets the needs of users. Therefore:

    a)    communicates effectively with users;

    b)    essential written policies and procedures are reviewed, maintained and updated. This should be undertaken on a regular basis and cover all venues, all resources and all services;

    c)    shows an understanding of sustainability issues and the impact of its products or services and shares this with users.

  6. The provider has processes in place to manage risk effectively. Therefore:

    a)    considers health and safety and risk/benefit analysis in the development of all products/services;

    b)    offers risk /benefit management advice to users in relation to all products/services, emphasising the use of risk/benefit analysis;

    c)    has appropriate insurance cover in place.

Support and guidance is available from the Council for Learning Outside the Classroom on 07545 696881 or at awards@lotc.org.uk