Natural Environment Sector

Natural Environment Sector Applications through Field Studies Council, administered by CLOtC


Make an application

To make an application please complete the Route 2 registration form. Once you have entered your details here and submitted the form CLOtC will send you the application form and guidance.

Planning

Once your application for a LOtC Quality Badge assessment has been received by the CLOtC you will be allocated a named assessor.  The assessor will contact you directly to discuss the visit.

The assessor will want to see evidence of all the policies, procedures and practices described in your application. To make best use of time during the assessment applicants are advised to present this information in a portfolio of evidence. In all cases, your designated assessor will offer advice and support before and during the visit regarding how to assemble the evidence needed to make a fair and decisive judgement against the LOtC Quality Badge criteria.

The assessor will confirm with you before making the visit whether critical health and safety requirements are in place, because a badge will not be able to be awarded until they are up to standard. 

In all cases, your designated assessor will offer advice and support before and during the visit about how to assemble the evidence needed to make a fair and decisive judgement on the LOtC Quality Badge criteria.

On-site assessments

The on-site assessment is a systematic check by your designated assessor which will confirm whether all of the LOtC Quality Badge requirements have been met.  The visit should last no longer than three hours, although this may vary according to the sector and complexity of the provider’s offering.  Assessors will need to satisfy themselves that providers have met all of the criteria to the required ‘good’ standard.  Evidence will be reviewed until the assessor is satisfied that the provider has met the indicators.

Follow up

Your assessor will tell you at the end of the visit whether you have:

  • ‘met’ all the indicators, your assessor will tell you so orally;
  • ‘need to provide further evidence’, your assessor will tell you which indicators have not been met and offer suggestions of how to meet them where possible.  Your assessor will give you two weeks (maximum) to provide the evidence necessary (possibly remotely) to meet these indicators e.g. e-mailed/posted documents.  If you then meet all of the indicators, your assessor will tell you that you have now ‘met’ all of the indicators; or
  • ‘Have not yet met all of the indicators’, you must re-apply in the Awarding Body’s normal channels, once you have made the required improvements.

Indicators

The quality indicators will be the same for all types of LOtC provider.  The only difference is that there are a more detailed set of safety indicators for Route 2.  For the Natural Environment sector, these are:

  • A systematic risk management approach, which focuses resources onto areas of higher risk that have been identified and adopts a proportionate approach where necessary.
  • Contingency planning and emergency procedures.
  • Provider staff has appropriate training, qualifications and or experience to undertake programme activities. The means to assess continuing competence, training for specific functions is identified and delivered.
  • The means to ensure that premises, plant, resources and equipment that are used to support delivery are ‘fit for purpose’.
  • An internal process for review at all levels, in addition to an external audit process.
  • A system for the recommendations of the external auditor’s recommendations to be reviewed, action taken where applicable, and if necessary, that a reasonable process to resolve difference of opinion exists.
  • Mechanisms to fulfil all obligations of ‘duty of care’ as defined by current relevant legislation and guidance.
  • Internal/external auditing of compliance with all external regulations.
  • A policy framework to identify and set performance standards and to measure against those standards.
  • Insurance and Public Liability cover reflecting scope and size of the organisational activities.
  • Relevant safeguard procedures are in place.

These indicators are tailored to take account of whether a provider has staff to work with users or not, and the range of activities offered.

Cost

The cost of a standard single site application in the Natural Environment Sector is £385, the award is valid for two years from the date of assessment after which time further assessment will be needed to maintain the accreditation.

Where an organisation owns and/or manages more than one site, a percentage of these sites will be visited and the cost calculated accordingly.

For all providers it is possible to extend the assessment visit into a full Provider Evaluation Framework assessment. This is over and above the requirements of the LOtC Quality Badge and can be tailored to meet the needs of your organisation. Ring for further details.

For further information contact:

LOtC Quality Badge administration 

Telephone 07545696881

email qualitybadge@lotc.org.uk